Senior Executive Assistant
- We deliver the world’s most complex projects.
Building on our past. Ready for the future
Worley is a global professional services company of energy, chemicals and resources experts headquartered in Australia.
As an Senior Executive Assistant with Worley, you will work closely with our existing team to deliver projects for our clients while continuing to develop your skills and experience etc.
- The role involves providing support and assistance to C-level executives to ensure effective use of time and productive interactions with staff.
- Responsibilities include handling a wide range of administrative support tasks related to administrative activities such as managing schedules, travel management, expense management, providing documentation support, and handling confidential communications.
- The role requires a complete understanding of the company's operations and procedures and involves using discretion, judgment, and knowledge of the organization to facilitate the executive's activities.
- Perform a variety of administrative tasks and support our company's senior-level managers. Executive Assistant's responsibilities include but are not limited to managing calendars, working on pitch decks, preparing expense reports, and making travel arrangements.
- To be successful in this role, the candidate should be well-organized, have great time management skills, and be able to act with minimum supervision. The expected outcome of this role is to contribute to the efficiency of our business by providing personalized and timely support to executive members.
- Calendar and Schedule Management: Coordinating and managing complex calendars for executives, including scheduling meetings, appointments, and events.
- Travel Arrangements: Organizing travel plans, including booking flights, hotels, and transportation, as well as preparing detailed itineraries.
- Meeting Support: Preparing agendas, materials, and presentations for meetings, taking minutes, and following up on action items.
- Expense Management: Assisting with expense tracking and reporting.
- Event Planning: Organizing corporate events, conferences, and executive retreats, including venue selection, catering, guest lists, and logistics coordination.
- Document Management: Creating, editing, and managing important documents and presentations, maintaining organized digital and physical filing systems.
- Project Management: Assisting with or managing special projects, which can range from organizing events to coordinating cross-departmental initiatives.
- Ad hoc activities as required by the project being supported.
About You
- To be considered for this role it is envisaged you will possess the following attributes:
- Proven experience of 3 to 5 years as an executive assistant or similar role, supporting C-level executives.
- Matrix of Functions, Responsibilities, Authority and Accountability in Safety, Occupational Health, Environment and Quality 689050-40216-AS-FRM-00005
Moving forward together
We’re building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.
And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
Whatever your ambition, there’s a path for you here. And there’s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.
Worley takes personal data protection seriously and respects EU and local data protection laws. You can read our full Recruitment Privacy Notice Here.
Please note: If you are being represented by a recruitment agency you will not be considered, to be considered you will need to apply directly to Worley.