Senior Executive Assistant
Building on our past. Ready for the future
Worley is a global professional services company of energy, chemicals and resources experts headquartered in Australia.
Right now, we’re bridging two worlds as we accelerate to more sustainable energy sources, while helping our customers provide the energy, chemicals and resources that society needs now.
We partner with our customers to deliver projects and create value over the life of their portfolio of assets. We solve complex problems by finding integrated data-centric solutions from the first stages of consulting and engineering to installation and commissioning, to the last stages of decommissioning and remediation. Join us and help drive innovation and sustainability in our projects.
🎯 Purpose
Perform a variety of administrative tasks and support our company's senior-level managers. The Executive Assistant's responsibilities include, but are not limited to, managing calendars, working on pitch decks, preparing expense reports, and making travel arrangements.
To be successful in this role, the candidate should be well-organized, have great time management skills, and be able to act with minimum supervision. The expected outcome of this role is to contribute to the efficiency of our business by providing personalized and timely support to executive members.
📋 Responsibilitie
- Calendar and Schedule Management: Coordinating and managing complex calendars for executives, including scheduling meetings, appointments, and events.
- Travel Arrangements: Organizing travel plans, including booking flights, hotels, and transportation, as well as preparing detailed itineraries.
- Meeting Support: Preparing agendas, materials, and presentations for meetings, taking minutes, and following up on action items.
- Expense Management: Assisting with expense tracking and reporting.
- Event Planning: Organizing corporate events, conferences, and executive retreats, including venue selection, catering, guest lists, and logistics coordination.
- Document Management: Creating, editing, and managing important documents and presentations, maintaining organized digital and physical filing systems.
- Project Management: Assisting with or managing special projects, which can range from organizing events to coordinating cross-departmental initiatives.
- Ad hoc activities as required by the project being supported.
- Degree in business administration, human resources, communications, or a related field.
- An adaptable and flexible approach to thrive in a fast-paced environment.
- A proactive and solution-oriented mindset, anticipating needs and taking initiative.
- High level of integrity and the ability to maintain confidentiality with sensitive information.
- Impeccable organizational and time management skills with the ability to multitask effectively.
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🔍 Requirements:
- Proven experience of 3 to 5 years as an executive assistant or similar role, supporting C-level executives
- Degree in business administration, human resources, communications, or a related field.
Key Skills & Competencies
· Knowledge of PowerBI, Salesforce, and knowledge in Travel Management platforms such as Concur or similar.
· Exceptional written and verbal communication skills in English.
· Proficiency in Microsoft Office Suite and other relevant tools/software.
- Proven experience of 3 to 5 years as an executive assistant or similar role, supporting C-level executives
If you need any accessibility adjustments, please make sure to mention it in your application.
Moving forward together
We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
We’re building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.
And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
Whatever your ambition, there’s a path for you here. And there’s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change