Administrative Services Supervisor II
Building on our past. Ready for the future
Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We’re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.
Objective:
Perform a variety of administrative tasks and support our company's senior-level managers. Executive Assistant's responsibilities include but are not limited to managing calendars, working on pitch decks, and preparing expense reports. To be successful in this role, the employee should be well-organized, have great time management skills, and be able to act with minimum supervision. The expected outcome of this role is to contribute to the efficiency of our business by providing personalized and timely support to executive members.
Responsibilities:
· Lead and oversee the workflow, priorities, and performance evaluation of Senior Executive Assistants, ensuring that their work adheres to established best practices and aligns with the company’s strategic objectives.
Serve as a mentor and resource within the administrative team by providing continuous feedback, coaching, and developmental opportunities that enhance the operational excellence and professional growth of all executive support staff.
Calendar and Schedule Management: Coordinating and managing complex calendars for executives, including scheduling meetings, appointments, and events.
· Travel Arrangements: Organizing travel plans, including booking flights, hotels, and transportation, as well as preparing detailed itineraries.
· Meeting Support: Preparing agendas, materials, and presentations for meetings, taking minutes, and following up on action items.
· Expense Management: Assisting with expense tracking and reporting
· Event Planning: Organizing corporate events, conferences, and executive retreats, including venue selection, catering, guest lists, and logistics coordination.
· Document Management: Creating, editing, and managing important documents and presentations, maintaining organized digital and physical filing systems.
· Project Management: Assisting with or managing special projects, which can range from organizing events to coordinating cross-departmental initiatives.
Ad hoc activities as required by the project being supported.
· Proven experience of 5 to 10 years as an executive assistant or similar role, supporting C-level executives.
· Exceptional written and verbal communication skills.
· Proficiency in Microsoft Office Suite and other relevant tools/software.
· An adaptable and flexible approach to thrive in a fast-paced environment.
· A proactive and solution-oriented mindset, anticipating needs and taking initiative.
· High level of integrity and the ability to maintain confidentiality with sensitive information.
· Impeccable organizational and time management skills with the ability to multitask effectively under pressure.
Nice to have:
Moving forward together
We’re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.
We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
Whatever your ambition, there’s a path for you here. And there’s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.