Support Staff Admin/HR (Administrative Assistant II)

Building on our past. Ready for the future

Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We’re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.

Be a part of Worley's dynamic team as we extend our management of the KERP program for another five years. With million m2 of land successfully cleared from contamination and million tons remediated, we're leading the charge in sustainable environmental restoration. Join us and contribute to this incredible journey of transforming contaminated sites into thriving ecosystems!

Purpose of Position: 

Provide secretarial and administrative support and services to the relevant group.  

KEY ACCOUNTABILITIES OF POSITION:

·        Provide the relevant group or team with administrative and clerical support when required

·        Prepare and distribute incoming and outgoing correspondence

·        Program and file documentation and set up and maintain group filing

·        Monitor and, when required, purchase stationary and other office supplies

·        Assist with a range of administrative activities including; 

                           I.         Preparation of expense reports

                         II.         Processing of purchase orders/invoices 

·        Arrange meetings, including organising equipment requirements, ordering of food and beverages and clearing up meeting rooms at completion of meetings.

·        Arrange and make travel and accommodation arrangements 

·        Support the administration teams of other groups when required due to absences

·        Perform reception cover when required

·        Assist with the creation and preparation of correspondence for internal and external clients, documents, presentations and/or publications

·        Provide customer service and ensure that information provided to clients is accurate, timely and in accordance with policy and procedure 

ESSENTIAL SKILLS / COMPETENCIES REQUIRED:

Job Specific: 

·        Highly competent in MS Office suite 

·        Proven time management and organisational skills

Standard Competencies

All personnel

·        Pro-active, goal oriented with excellent attention to detail. 

·        Excellent customer focus and able to consistently meet WorleyParsons and its clients needs.

·        Effectively manages change to work tasks and the work environment, and assists others with adapting to change. 

·        A person of integrity who is trusted by others and consistently honours their commitments.

·        Able to identify issues, problems and opportunities; make timely decisions; develop appropriate and innovative solutions; and ask for assistance if required.

·        Excellent verbal and written communications skills, including the ability to convey information and ideas to individuals and groups, and make presentations when required.

·        Demonstrates initiative and a willingness to learn and continuously improve on performance.

·        Able to work on multiple projects of various size and complexity.

·        Able to work effectively in small to large multi-disciplinary teams, and share and transfer knowledge within teams.

Experience:

Required: 

·        Experience in the relevant discipline in the same or similar industry, including previous administrative experience