Senior Project Billing Administrator
🔍 Colombia
Building on our past. Ready for the future
Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We’re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.
Objective:
To manage the transactional billing process for complex and/or portfolios projects, including project set up, billing, cash management, and reporting/analysis. Initiate Process Improvements. Support Team in an SME and Mentor Capacity.
Responsibilities:
PROJECT SET UP
1. Under the direction of Project Billing Lead works with Project Accountants and/or Project Managers, reviews Project set up in the Business System; establishes project details, financial plans, rate schedules, customer details, payment plans, multicurrency billing set up.
2. Interprets commercial Billing Terms and conditions, Ensures accuracy of Rate Build Up and reviews with Project Mgmt/Project Accountant at initial project set up.
3. Ensures proper documentation is in place; files and organizes hard and soft copy documentation.
BILLING
1. Ensures current signed contract is in place.
2. Codes project events using proper event types and enters data into the business system.
3. Sets up invoicing calendar for all customers and projects (maximizing month billings).
4. Compiles and collates back up documentation for invoices.
5. Prepares sample customer invoices for review by Project Manager and/or Project Accountant if required and obtains approval for invoice format and detail.
6. Issues approved client invoices and credit notes within agreed timelines. Keeps a register of invoices when distributed to client.
7. Runs weekly Exception Reports and reviews project revenue recognition. Resolves issues highlighted in the Exception Reports for project(s) not generating revenue.
8. Reviews WIP Reports and conducts WIP report reviews with Project Managers/Project Accountants to ensure prompt invoicing.
9. Where appropriate, contacts clients to ensure invoices have been received, agreed and actioned by client and provide updates to Project Manager/Project Accountant of progress of invoice payments for cash flow purposes.
10. Reviews Aged Debtors Report(s) and assists in the development of corrective action plans; follows up on outstanding debtors with Project Managers/Project Accountants and clients.
11.Works with Project Teams to ensure all Time corrections and/or AP corrections are made to the project in a timely
PROJECT SUPPORT
1. Runs system queries and reports as requested.
Responds to routine inquiries on invoicing.
Preferred 5 – 8 years Billing Experience
Team Leadership – ability to mentor/train Junior Team members
Advanced Oracle System Experience preferred
Preferred Engineering, Consulting, EPC, WPCM and Project knowledge
Moving forward together
We’re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.
We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
Whatever your ambition, there’s a path for you here. And there’s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.