Senior Executive Assistant
- We deliver the world’s most complex projects.
- Work as part of a collaborative and inclusive team.
- Enjoy a varied & challenging role.
Building on our past. Ready for the future
Worley is a global professional services company of energy, chemicals and resources experts headquartered in Australia.
Right now, we’re bridging two worlds as we accelerate to more sustainable energy sources, while helping our customers provide the energy, chemicals and resources that society needs now.
We partner with our customers to deliver projects and create value over the life of their portfolio of assets. We solve complex problems by finding integrated data-centric solutions from the first stages of consulting and engineering to installation and commissioning, to the last stages of decommissioning and remediation. Join us and help drive innovation and sustainability in our projects.
The Role
As a Senior Executive Assistant with Worley, you will work closely with our existing team to deliver projects for our clients while continuing to develop your skills and experience etc
- The role involves providing support and assistance to C-level executives to ensure effective use of time and productive interactions with staff.
- Responsibilities include handling a wide range of administrative support tasks related to administrative activities such as managing schedules, travel management, expense management, providing documentation support, and handling confidential communications.
- The role requires a complete understanding of the company's operations and procedures and involves using discretion, judgment, and organizational knowledge to facilitate the executive's activities.
- Calendar and Schedule Management: Coordinating and managing complex calendars for executives, including scheduling meetings, appointments, and events.
- Travel Arrangements: Organizing travel plans, including booking flights, hotels, and transportation, as well as preparing detailed itineraries.
- Meeting Support: Preparing agendas, materials, and presentations for meetings, taking minutes, and following up on action items.
- Expense Management: Assisting with expense tracking and reporting.
- Event Planning: Organizing corporate events, conferences, and executive retreats, including venue selection, catering, guest lists, and logistics coordination.
- Document Management: Creating, editing, and managing important documents and presentations, maintaining organized digital and physical filing systems.
- Project Management: Assisting with or managing special projects, which can range from organizing events to coordinating cross-departmental initiatives.
- Ad hoc activities as required by the project being supported.
About You
To be considered for this role it is envisaged you will possess the following attributes:
- Degree in business administration, human resources, communications, or a related field.
- Proven experience of 3 to 5 years as an executive assistant or similar role, supporting C-level executives.
- Exceptional written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite and other relevant tools/software.
- An adaptable and flexible approach to thrive in a fast-paced environment.
- A proactive and solution-oriented mindset, anticipating needs and taking initiative.
- High level of integrity and the ability to maintain confidentiality with sensitive information.
- Impeccable organizational and time management skills with the ability to multitask effectively.
- Knowledge of PowerBI, Salesforce, and knowledge in Travel Management platforms such as Concur or similar.
Moving forward together
We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
We’re building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.
And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
Whatever your ambition, there’s a path for you here. And there’s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.
Worley takes personal data protection seriously and respects EU and local data protection laws. You can read our full Recruitment Privacy Notice Here.
Please note: If you are being represented by a recruitment agency you will not be considered, to be considered you will need to apply directly to Worley.