Senior Document Controller
Building on our past. Ready for the future
Worley is a global professional services company of energy, chemicals and resources experts headquartered in Australia.
Right now, we’re bridging two worlds as we accelerate to more sustainable energy sources, while helping our customers provide the energy, chemicals and resources that society needs now.
We partner with our customers to deliver projects and create value over the life of their portfolio of assets. We solve complex problems by finding integrated data-centric solutions from the first stages of consulting and engineering to installation and commissioning, to the last stages of decommissioning and remediation. Join us and help drive innovation and sustainability in our projects.
Purpose:
Responsibilities:
- Perform document control services on various projects in accordance with Worley document management systems, controls, processes and procedures, and any project specific or other regulatory requirements.
- Collaborates with the Manager, Information Management on the development and review of project plans, contract exhibits, schedules, and resources.
- Thinks strategically, and work with a myriad of stakeholders from multiple department groups to assist with the delivery of project requirements.
- Makes decisions using established guidelines, procedures and or policies.
- Attend meetings representing the Information Management team.
- Assist project teams on the development and implementation of process workflows.
- Ability to validate and analyze suggested approaches to issues raised by other IM team members.
- Ability to supervise teams of up to 10 people and direct their daily work.
- Support other team members to balance workload.
- Produce and distribute status reports to the project team as required.
- Ensure all current and relevant documentation is uploaded to the document management system by regularly conducting Quality audits.
- Hand-over, closeout and archive project documentation on time and in accordance with project requirements.
- As required, receive, enter, transmit and file project documentation including Worley, client, vendor and third-party documentation.
- Check all received documentation is legible and contains appropriate approvals.
- Support other team members to balance workload.
- Assist with the improvement of the project document control processes and procedures.
- Ensure all project documentation is processed, transmitted and filed in accordance with the relevant document management system, and can be retrieved in an accurate and timely manner.
- Produce and distribute status reports to the project team when required.
- Assist with the reproduction of documentation across different mediums.
- Ensure all current and relevant documentation is uploaded to the document management system or project websites as required e.g. Microsoft SharePoint.
- Handover, closeout, and archive project documentation on time and in accordance with project requirements.
- Deliver project document control against project procedures for internal and external design and vendor documents, and project correspondence.
- Undertake project filing, archiving and handover preparation.
- Maintain electronic document flow within project team, and from / to contractors or vendors.
- Maintain the Doc Control Systems and Electronic Document Management System (EDMS) content.
- Prepare document performance reports (status, progress and forecast)
- Liaise with and assist the external document control contractors (e.g. bulk loading, document reclassification, etc.)
What you will bring
Technical/Industry Experience and Qualifications Requirements:
- 5 plus years of experience in the oil & gas industry as a Document Controller.
- Proven experience with Electronic Document Management System (EDMS)
- Work with client EDMS Procore.
- Experience with Supplier documentation.
- Be familiar with the concept of metadata.
- Have exceptional attention to detail.
- Experience in using document management systems such as Microsoft Office, EDMS, SharePoint and Documentum.
- Experience of working within large project organizations and performing effectively in a multi-disciplinary, multi-cultural environment.
Additional Information:
- This role is located in Martinez, CA.
- This is an on-site position and is not eligible for Hybrid or remote.
- Hourly Range $41.38-$60.86
Education – Qualifications, Accreditation, Training:
Required:
- High School Diploma.
Preferred:
- Knowledge of document control processes and systems on projects, and knowledge of the interface management with vendors will be required.
- Knowledge of engineering documents and approval processes within projects.
- Knowledge of Records Management.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Moving forward together
We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
We’re building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.
And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
Whatever your ambition, there’s a path for you here. And there’s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.
We’re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.
Our policy is to conduct background checks for all candidates who accept an offer of employment with us.
Please note: No agency representation or submissions will be recognized for this vacancy.