Administrative Assistant II
Building on our past. Ready for the future
Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We’re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.
Primary Objectives / Responsibilities
Project Execution & Deliverables
- Provide the relevant group or team with administrative and clerical support when required
- Prepare and distribute incoming and outgoing correspondence
- Program and file documentation and set up and maintain group filing
- Monitor and, when required, purchase stationary and other office supplies
- Assist with a range of administrative activities including;
i. Preparation of expense reports
ii. Processing of purchase orders/invoices
- Arrange meetings, including organising equipment requirement.
- Arrange and make travel and accommodation arrangements
- Support the administration teams of other groups when required
- Perform reception cover when required
- Assist with the creation and preparation of correspondence for internal and external clients, documents, presentations and/or publications
- Provide customer service and ensure that information provided to clients is accurate, timely and in accordance with policy and procedure.
- Maintain confidential records and filing of reports, correspondence, statistics and related material for ease of retrieval.
- Taking minutes of meeting, preparing and distributing.
- Set up and maintain project and proposal files
- Maintain up to date project status and issues registers
- Receipt and distribute project documentation
- Close out project documentation on project completion and archive project folders
- Compile weekly/monthly reports
Worley, Vision, Purpose & Value
- Understands and communicates Worley’s Vision, Purpose & Values, translating strategy into actionable goals for self and team.
Quality Assurance
- Work within the provisions and guidelines of the Quality Assurance systems.
Safety
- Responsible for personal safety and working within the Occupational Health & Safety procedures.
- Competent in implementing HSE in the design process, focuses on process safety and strives to use best practice
- Demonstrated understanding of all company policies and procedures applicable to current role.
- Ability to work with and maintain confidential information
- Able to work with details and complex documentation
- Able to prioritise a busy workload whilst possessing a high level of accuracy
- Must have sound general secretarial/admin experience
- Previous experience in the Engineering or Oil & Gas industry is advantageous.
- Able to work in diverse team.
Education – Qualifications, Accreditation, Training:
- Trade Apprenticeship, Certificate, Diploma, Advance Diploma or Bachelor’s Degree in any discipline
- Experienced in Microsoft Office suite of products
Moving forward together
We’re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.
We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
Whatever your ambition, there’s a path for you here. And there’s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.